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Abstract Submission

Late breaking abstract submission has now closed

The IMC19 submission portal reopened until 31 May 2018 and for the submission of late breaking abstracts! The Scientific Program Committee will consider late breaking abstract submissions, recognising the dynamic nature of so much our community’s research. We expect that most of our late breaking abstracts will end-up as digital poster contributions. That said, the IMC19 team have preserved a very small number of oral presentation slots and 3 minute mini-oral slots in the program.  

The following presentation types will be available for selection upon submission of a late breaking abstract:

Oral Presentation:

  • Oral Presentation (15 minute presentation, comprising ~12 minutes platform + 3 minutes for questions)

Poster Presentations: 

  • Mini Oral Presentation + Digital Poster (3 minute oral presentation as a chance to summarise your digital poster)
  • Digital Poster Only (available to view on smartphones, tablets and interactive kiosks provided in the exhibition hall throughout the duration of the Congress. All digital poster presenters will be allocated one 30 minute time-slot at the Digital Poster Kiosks so as to provide an opportunity to present their poster. These 30 minute allocations will be scheduled throughout the Congress and the schedule will be available for all delegates to see via the Congress App)

 

Submissions for the first round of abstracts has now closed.

The following presentation types were available for selection upon submission:

Oral Presentation:

  • Oral Presentation (15 minute presentation, comprising ~12 minutes platform + 3 minutes for questions)

Poster Presentations: 

  • Mini Oral Presentation + Digital Poster (3 minute oral presentation as a chance to summarise your digital poster)
  • Digital Poster Only (available to view on smartphones, tablets and interactive kiosks provided in the exhibition hall throughout the duration of the Congress. All digital poster presenters will be allocated one 30 minute time-slot at the Digital Poster Kiosks so as to provide an opportunity to present their poster. These 30 minute allocations will be scheduled throughout the Congress and the schedule will be available for all delegates to see via the Congress App)
  • Hardcopy Poster (a limited number of hardcopy posters will be available for display in the exhibition hall, with a change-over of posters each day)

Click here to view more information about the available poster options. 

Submissions will explore four main program streams – Life Sciences, Physical Sciences, Instrumentation and Techniques and Frontier Issues.

Key Dates

Abstract Submission Deadline 1 March 2018
Author Notification First Round of Abstract Submissions 30 April 2018
Late Breaking Abstract Submission  10 May 2018
Author Registration Deadline 31 May 2018
Late Breaking Abstract Submission Deadline 31 May 2018
Author Notification Late Breaking Abstract Submissions 29 June 2018


Program Streams

Authors will be required to select one of the four Program Streams listed below that for their abstract submission.

 Physical Sciences                                    Life Sciences

Instrumentation & Techniques                  Frontier Issues

Authors will then need to select a Symposia Topic within their chosen Program Stream that best encapsulates their work. Please click here to view the Program Streams in more detail.

 

Important Information Regarding Abstract Submission

  1. Please read through the following General Policies and Requirements before preparing your abstract.
  2. Read the Abstract Submission Instructions and Evaluation Criteria for the submission of abstracts.
  3. If you wish to be considered for an award, please click here for further information on eligibility.
  4. If you wish to be considered for a bursary, please click here for further information on eligibility.
  5. Please ensure you are registered for the Congress prior to 10 May 2018.
  6. All authors must create an author account in order to submit an abstract. This account will be your universal contact with the Congress program management tools (Congress app, speaker presentation software, and digital poster software).
General Policies and Requirements for the Submission of Abstracts

Compliance to the specifications is imperative – any abstract that does not comply with these specifications will not be accepted for review and will be returned to you by the Congress Managers for resubmission.

 

Requirements for the Submission of Abstracts

  • All abstracts must contain original work that has no prior ownership or copyright restrictions. Abstracts may be from a range of categories, including original research, case studies, and insight or review articles.
  • All abstracts must be prepared in the format specified in the guidelines (listed below). Submissions will be returned to the author without review if not in the correct format and must be resubmitted immediately in the correct format to be reviewed and considered for inclusion in the program.
  • The presenting author must submit the abstract
  • The presenter will be required to register and pay for the Congress to ensure their abstract(s) are included in the final program, Congress Proceedings and the Congress Mobile App – deadline for author registration first round of abstract submissions is 31 May 2018.
  • Do not resubmit an abstract for any reason other than a notified submission error. If you do not receive a submission confirmation email stating your abstract was successfully uploaded, please contact the Congress Managers.
  • It is the responsibility of the presenting author to ensure that the abstract is submitted correctly. Upon submission, authors will be sent a confirmation email containing their abstract in PDF file. Authors must check the PDF file to ensure the document has been uploaded correctly.
  • Abstracts will be reviewed according to the evaluation criteria (see below) by the respective Scientific Program Committee (SPC). The SPC may reject or accept the abstract and their decision is final. The SPC will allocate accepted abstracts into a particular presentation type (see above). The SPC will consider the authors’ preferences in relation to presentation type, and these preferences will be balanced against number of oral presentations an individual is making, and the overall balance of content in a particular stream.
  • Authors will be asked to list the contact author within the text box as indicated. The contact author may be different to the presenting author (e.g. supervisor).
  • Faxed or mailed hard-copy abstracts or abstracts sent on disk/CD will not be accepted.
Submission Preparation - Abstract Format Guidelines

Our abstract submission portal will format your abstract automatically. Authors are only required to upload the body of the abstract content (including images and any references/acknowledgements to be included) in an MS Word document (i.e. doc. or docx. file). Please enter your details as per the prompts in the submission portal. 

Abstract Content

The purpose of the abstract is to define the precise subject of the presentation to an audience. The abstract should state the problem being addressed, the purpose of the paper, basic procedures/methods, main findings and principle conclusions in 2 – 3 paragraphs. References should be minimally cited in the body of the abstract. Authors are welcome to include an acknowledgements section that details (e.g.) any funding support for the research.

  • Title: Write the abstract title in the field provided using sentence case letters.The abstract title should be short, informative and contain the major key words. (Maximum 255 characters)
  • Authors/Co-Authors: ALL authors and affiliations must be listed within the text boxes as indicated on the abstract submission form.
  • Abstract: Prepare a word document including only the body of the abstract content, images/figures and references. Please note the following: 
    – Abstract body content: Any standard font and size is accepted and there is a maximum of 500 words (i.e. 2 – 3 paragraphs). 
    – Images: There are no limits to the number of images/figures that are included. 
    – References: References in any format is accepted. These include, but is not limited to: Harvard, APA, MLA, etc. 
  • Submissions must not exceed two pages.
  • Use standard abbreviations only. Within the body of the abstract, when using abbreviations spell out the name in full at the first mention and follow with the abbreviation in parenthesis. Abbreviations may be used in the title, provided the name in full is outlined in the body of the abstract.
  • Below are documents to assist you with your abstract preparation: 

Once all fields have been entered and answered, you will be shown a final preview of your abstract. Upon confirmation, you will be sent a PDF copy of your submission however please use this opportunity to ensure your submission is accurate. 

Review Process:

  • All abstracts will be reviewed by the Scientific Program Committees (SPCs) for consideration into the program. The decision of the SPC is final. Abstracts may be allocated into the program or rejected. The allocation will take into consideration the preferred presentation type.
  • The outcome of the first round of abstract submissions have already been sent.
  • The outcome of late breaking abstract submissions will be sent by 29 June 2018

Presentations

  • Oral Presentations – It is a requirement that all presenters provide a biography (maximum of 150 words) and photograph (a passport style photograph in high resolution up to 2mb) is supplied at the time of abstract submission. This is for use by the Symposia Chair in each session to introduce the presenter and to feed into the Congress Mobile App.
  • Poster Presentations (Digital and Hardcopy Posters) – Instructions for the preparation of digital posters and hardcopy posters has been sent to authors upon notification of the abstracts acceptance.
Evaluation Criteria
  • Offers latest scientific information in the field of microscopy that has the potential to challenge/change current practice or foster professional debate.
  • Clearly states the problem.
  • Indicates aims or hypothesis of the research/paper.
  • Describes appropriate methods/methodology.
  • Describes relevant results/describes main findings.
  • Draws valid conclusions from results/findings.
  • Comments on relationship or recommendation to practice where suitable.
  • Is relevant to the Congress audience.

Please follow the below steps to submit your late breaking abstract:

  1. Click the green ‘Submit Late Breaking Abstract’ button to commence your submission.
  2. Abstract submissions will only be accepted via the Congress Website and in the format noted above. 
  3. You will be asked to create an account for the Congress. Please remember your password in case you need to access it again to make any changes to your submission. 
  4. Enter your paper title in the ‘Paper Details’ section.
  5. Upload your abstract in a .doc or .docx format, following the format used in the abstract submission template.
  6. List all authors and their affiliations in the correct order, ensuring you indicate yourself as the presenting author for the abstract.
  7. Select your Program Stream and Symposia Topic as applicable to your abstract.
  8. Indicate your preferred presentation type for your late breaking abstract (oral presentation, mini oral presentation + digital poster, or digital poster only). Please note your abstract may be accepted into the scientific program as a different presentation type to your requested presentation type.
  9. Click ‘Preview and Submit’. You will be able to preview your abstract and make any changes if required.
  10. While on the preview window, click ‘Submit’ to confirm your submission. 

The submitting author will be notified of the results of the review of late breaking abstracts by 29 June 2018. 

Disclaimer

The IMC19 Congress Managers will not be held responsible for abstract submissions not received via the website or for submission errors caused by internet service outages, hardware or software delays, power outages or unforeseen events.

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Key Dates

Now Closed
Late Breaking Abstract Submissions
Now Closed
Early Bird Registration Closes
31 May 2018
Author Registration Deadline
Now Closed
First Round Abstract Submission

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Congress Managers

Arinex Pty Ltd
Arinex Pty Ltd
ABN 28 000 386 676
Level 10, 51 Druitt Street, Sydney
NSW 2000
Ph: +61 2 9265 0700
Fax: +61 2 9267 5443
Email: imc19@arinex.com.au